La tête chercheuse Website Privacy Policy

1. SCOPE AND APPLICATION

La tête chercheuse (“La tête chercheuse,” “we,” “our”) takes the protection of your personal information seriously.

Our Privacy Policy (the “Policy”) aims to explain how we collect, use, store, and disclose your personal information when you use our website or engage our services, and what your rights are in this regard. We also encourage you to review our Policies and practices governing the governance of personal information.

This policy applies to all information collected through our website as well as through all our services, such as sales, marketing, or related services like Facebook or LinkedIn.

This Policy does not apply to third-party websites, including those accessible by clicking on links that may be found on our website. We are not responsible for such sites. If you visit a third-party website, it will have its own policies that we encourage you to review before submitting your personal information, if applicable.

If you do not agree with this Policy, please do not use the website or our services.

La tête chercheuse reserves the right to change this Policy at any time without notice. The current version of the Policy is available on the website, and the effective date is indicated. If significant changes regarding privacy risks are made to the Policy, you will be notified through a notice prominently displayed on the homepage of the website. If you continue to use the website after such changes, you will be deemed to have accepted these changes. We recommend checking our Policy regularly.

2. WHAT IS "PERSONAL INFORMATION"?

In general terms, the term “personal information” refers to any information about an identifiable individual or information that can identify an individual. It could therefore include your name, email address, date of birth, and any other information that should be treated as “personal information” in accordance with applicable laws.

However, the concept of “personal information” generally does not include your business contact information, such as your job title, business address, or phone number.

3. WHY WE COLLECT INFORMATION

Information is collected and used for various reasons, including:

• To enable users to use the website and access it correctly and to conduct our operations successfully.
• To process any requests or issues brought to our attention, including troubleshooting, assistance, optimization, and investigation of security incidents on the website or data recovery.
• To assess, optimize, and improve the content and features of the website, as well as the characteristics of our services.
• To communicate with you regarding a request you have made, your expression of interest in employment, the posting of a new service offering, or any communication such as newsletters.
• To track your use of the website’s features.

4. WHAT PERSONAL INFORMATION DO WE COLLECT?

When you access and use the website, the operating system and unique identifier of your device, IP address, access times, MAC address, location, and language may be automatically recorded.

La tête chercheuse may also collect certain usage data about your use of the website, such as the features used and sections visited, or other data to determine the operating system of the device you are using. None of the data collected in this way allows for your personal identification.

This information may be stored locally on the device you are using and shared with La tête chercheuse for the purpose of website analysis, statistics, profiling, and retargeted advertising to improve the website and its features. In some cases, it may be used to display promotional offers and advertisements on other websites.

Additionally, La tête chercheuse sometimes collects personal information that you voluntarily provide through the website when you respond to surveys or customer studies, agree to receive emails about our services, subscribe to our social media pages, purchase our services online, or apply for a position posted on our website or submit a spontaneous application. Please note that specific terms and a privacy policy apply to the services provided by La tête chercheuse. Your use of these services and the personal information you transmit through a La tête chercheuse service are governed by their applicable terms and privacy policy.

During your interactions with us, we may collect some of the following personal information:

• Your personal contact details, such as your name, address, email, and phone number.
• Recruitment-related information, such as your resume, current job title, or company.
• Any other information you voluntarily provide.

In all cases, we strive to limit the amount of personal information we collect to what is strictly necessary for the purposes described in the section “For what purposes do we use your personal information ?“. We do not knowingly collect personal information from minors.

5. SHOW INFORMATION IS STORED AND SHARED

La tête chercheuse retains your personal information for a reasonable period to provide you with adequate access to the website, fully process a request, or achieve set objectives, or in accordance with legal provisions, whichever of these periods is longer.

Once personal information becomes unnecessary, we ensure its anonymity or delete it to ensure protection against unauthorized access or communication. If this is not possible (for example, if your personal information is stored in backup archives), we securely store it. Your personal information will be exempt from any further processing until its permanent deletion is possible.

Within La tête chercheuse, your personal information is only accessible to our employees, agents, and clients whose functions require it.

We never disclose your personal information to individuals outside La tête chercheuse without your approval, except in the following cases and only if these third parties have implemented protective measures ensuring a level of security equivalent to ours:

• Our suppliers, whose services have been retained to perform certain functions on our behalf (e.g., data processing). La tête chercheuse takes necessary measures to ensure these suppliers process your information only for purposes determined by La tête chercheuse.
• Any entity in the event of a merger, business reorganization, or change of control of La tête chercheuse, in whole or in part.
• Any public authority if required by law, to defend our rights, or otherwise in accordance with the law. If La tête chercheuse must disclose information or provide a copy of this information to a government agency under a law or court order, La tête chercheuse will try to notify you in advance to the extent permitted by law.

In this latter case, we take necessary measures to adequately protect your personal information (e.g., by adopting specific contractual measures and limiting the sharing of your personal information).

Despite the above, we do not disclose any information protected by professional privilege unless you have waived this privilege, we have obtained your prior agreement, or we are obligated to do so under applicable law.

We do not sell any personal information to third parties. We use the collected information only for internal and advertising purposes, when applicable.

6. DO WE COLLECT INFORMATION THROUGH "COOKIES"?

During your navigation on our website, we collect certain information through cookies and other tracking technologies. A “cookie” is a data element stored on your device to help websites and mobile applications remember things about you. You can choose to consent or not to the activation of certain functional cookies when you log in to our site. However, if you refuse these cookies, your browsing experience may be affected.

By clicking “Allow All” during your first visit to the site, you agree to the storage of cookies on your device.

Necessary Cookies

Necessary cookies help make a website usable by enabling basic functions like page navigation. The website cannot function properly without these cookies. We use both first-party and third-party cookies to track your use of features and content categories. This allows us to focus on what matters most to you and make these features and content elements more accessible and user-friendly, creating a more convenient browsing experience.

Preference Cookies

Preference cookies allow a website to remember information that changes the way the site behaves or looks, such as your preferred language or the region you are in. We use both first-party and third-party cookies to track and target your interests based on your usage profile. For example, we may remind you to use a feature you haven’t used in a while or display content in your preferred language.

Statistics Cookies

Statistics cookies help website owners, by anonymously collecting and communicating information, understand how visitors interact with websites. We use both first-party and third-party cookies to analyze trends and understand what works on our website and application and what doesn’t. This helps us consistently provide higher quality and more relevant content.

Marketing Cookies

Marketing cookies are used to track visitors across websites. If you want to change your consent, you can do so directly in the Cookie settings or by contacting us via the “How to Contact Us?” section. We use both first-party and third-party cookies to deliver targeted and precise advertising content on various websites and advertising networks and to filter out irrelevant ads and offers.

Refusing Cookies on This Site

Most browsers are initially set to accept cookies. However, you also have the option to disable cookies if you wish, usually by changing your Internet browsing settings. It is also possible to configure your browser settings to enable specific cookie permissions or to notify you each time a new cookie is about to be stored on your computer, allowing you to decide whether to accept or reject the cookie. Various resources are available to manage your use of cookies. For example, the “Help” section of your browser may be useful. You can also disable or delete stored data used by technologies similar to cookies, such as Local Shared Objects or Flash cookies, by managing your browser extension settings or visiting the manufacturer’s website. Because our cookies allow you to access certain options on our site, we recommend leaving cookies enabled. If your access is disabled, your browsing experience may be compromised, leading to malfunctions in certain parts of the site

7. HOW DO WE COLLECT YOUR PERSONAL INFORMATION?

We collect your personal information directly from you with your consent when you interact with us (for example, when you contact us for services, fill out a form on our website, or respond to a job offer). However, it is possible that we may collect your personal information from third parties when you have given consent or when the law permits.

How do we obtain your consent?

Generally, we collect, use, and disclose your personal information only with your consent.

By contacting us, voluntarily providing your personal information, or browsing our website, you consent to the collection, use, and disclosure of your personal information in accordance with this Policy. If you provide us with the personal information of a third party, you represent that you have the necessary consent or authority to allow us to collect, use, and disclose that information in accordance with this Policy. Subject to certain legal or contractual restrictions, you may withdraw your consent at any time by contacting us as indicated in the “How to Contact Us?” section.

8. FOR WHAT PURPOSES DO WE USE YOUR PERSONAL INFORMATION?

In general, we use your personal information for the following purposes:

• Provide you with La tête chercheuse services.
• Establish, maintain, and improve our business relationships with you.
• Recruit talent for our clients.
• Ensure compliance with our legal and regulatory obligations.
• Ensure the proper conduct of our business, including billing and record management.
• Any other purpose authorized by law or to which you consent.

9. ARE YOUR PERSONAL INFORMATION TRANSFERRED OUTSIDE OF QUEBEC?

The personal information collected by La tête chercheuse is hosted on secure servers that may be located outside of Quebec, including in Canada. It is also possible that we may share your personal information with foreign business partners (for example, clients with headquarters outside of Canada who require your information for their recruitment in Canada) as part of the provision of our services. When your personal information is transferred abroad in this way, contractual commitments to protect the confidentiality of this information are established if required by law.

10. HOW DO WE PROTECT THE CONFIDENTIALITY OF YOUR PERSONAL INFORMATION?

The personal information we collect is kept confidential in accordance with applicable legislation. If you choose to transmit personal information to us via email or through a form on our website, we will only use the information necessary to respond to your message and ensure its confidentiality.

We also take reasonable administrative, technical, and physical measures to protect your personal information from loss, theft, unauthorized access, or use. For example, we restrict access to our offices and computer equipment and raise awareness among our staff and organization members about the security and confidentiality of the personal information they have access to.

11 HYPERLINKS AND THIRD PARTIES

The website may include informational links to other sites or resources on the Internet. By clicking on these links, you leave the website. Any personal information you transmit through these sites is subject to their respective privacy policies. La tête chercheuse has no control over third-party sites or applications, and their listing on the website does not in any way imply La tête chercheuse’s responsibility.

12. WHAT ARE YOUR RIGHTS

You have the following rights:

• The right to the privacy protection of your personal information.
• The right to access and rectify your personal information.
• If applicable, the right to withdraw your consent to the communication or use of your personal information.

To exercise any of these rights, please contact us as indicated in the “How to Contact Us?” section.

13. HOW TO CONTACT US?

If you want to learn more about the protection of your personal information or wish to exercise your rights, please contact us:

Contact: Data Protection Officer (Nicolas Liénart)
Address: 606 Cathcart Street, Suite 740, Montreal, Quebec, H3B 1K9
Phone: +1.514.876.1677
Email: [email protected]

14. HOW DO WE UPDATE OUR POLICY?

Our Policy may be updated from time to time to reflect legislative or operational changes within La tête chercheuse. Although update notices may be used, the display of the revised Policy will be deemed sufficient notice. Continuing to use our website or services constitutes your acceptance of this Policy and any updates.

Last Updated: 2023-12-13