The company
Adsum Groupe-Conseil is a Quebec-based management consulting firm founded in 2014 and located in Old Montreal. The firm supports organizations in the planning and execution of their strategic projects, particularly in organizational transformation, project and program management, and change management.
Its approach is grounded in a deep understanding of business challenges and in close collaboration with clients across sectors such as finance, energy, transportation, and healthcare. Adsum stands out for the quality of its expertise and its ability to translate strategic vision into concrete results.
The role
The Executive Assistant plays a central role at Adsum Groupe-Conseil. This person will support the two partners, coordinate all administrative operations for the entire team, manage client service, and oversee projects in IT, talent acquisition, and marketing.
Marketing Project Management
- Provide virtual customer service (chat), manage incoming calls, and monitor social media inquiries
- Serve as guardian of the firm’s brand visibility and that of the partners (social media, website) and manage external platforms as needed
- Draft marketing content and manage the editorial calendar (newsletter, social media, etc.)
- Organize Adsum-produced events and track the team’s participation in external events (conferences, sponsorships), representing the firm when required
- Draft and produce service proposals supporting all business units
- Conduct monitoring to respond to RFPs and assist partners with drafting, data collection, and submission
- Manage meeting scheduling between partners and clients in support of business development
- Welcome clients and ensure a memorable in-office experience
IT Project Management & Administrative Operations
- Provide varied support as needed, including coordination with tech-support vendors (printers, computers, phone systems, internet, etc.), and manage the IT service provider
- Create and implement a centralized data management tool based on existing information and ensure ongoing updates
- Serve as point of contact for office-related vendors (fruit delivery, coffee, security, repairs, insurance, etc.)
- Ensure all office spaces are orderly (meeting rooms, kitchen, common areas) and oversee cleaning services
- Act as communication hub for key internal information (insurance, corporate life, weekly bulletin, social committee, recognition programs, annual processes, etc.)
- Manage expense accounts and daily financial operations (event expenses, issuing checks, office snacks and supplies inventory/ordering, etc.)
Talent Acquisition Project Management
- Execute the recruitment process for the consulting team and maintain a strong talent pipeline
- Ensure the integration of new team members and foster a sense of community practice
- Act as liaison for employment contracts and ensure compliance
The right fit
- Training in secretarial studies/office administration/administration and/or 5 to 7 years of experience as an executive assistant or in a similar role within a fast-paced, high-growth organization
- Advanced knowledge of the full Microsoft Office suite
- Experience supporting multiple managers simultaneously
- Experience managing IT projects (CRM, SharePoint) and marketing/business development projects (social media, events, writing, partnerships, representation, etc.)
- Recruitment experience, an asset
- Bilingualism, an asset
